How it works
From first call to fully automated
in 7 days.
No committees. No 90-day rollouts. A tight discovery-to-launch cycle so you're booking jobs by next week.
01
Discovery
Discovery call & audit
We map your call flow, book value, and where jobs slip through. You get a fixed scope in 48 hours.
What you do
- • Share your current phone setup
- • Send us 3–5 recent call recordings
- • Approve the scope
What we do
- • Audit your call history
- • Define AI's services & pricing scripts
- • Deliver written scope
02
Build
System build & training
We train the AI on your services, pricing, and objection handling — using your recorded calls as reference.
What you do
- • Approve the voice sample
- • Confirm service pricing
What we do
- • Train on your recordings
- • Wire CRM + calendar
- • Set up SMS templates
03
Launch
Number ported, calendar live
Your existing number forwards to Ava. Booked jobs land straight in your calendar with SMS confirmations.
What you do
- • Sign the porting form
What we do
- • Handle the port
- • Go live
- • Monitor first 100 calls in real time
04
Optimize
Weekly tuning
We review every conversation weekly, tune the prompts, and report on jobs booked and revenue captured.
What you do
- • Read the weekly report
What we do
- • Review 100% of calls
- • Ship prompt updates
- • Report on booked revenue
7-day timeline
Day 1
Discovery call
Day 2
Scope delivered
Day 3–4
Build & training
Day 5
Voice tuning
Day 6
Porting
Day 7
Live
“
We went from missing 40% of after-hours calls to zero. Ava books more jobs in a weekend than my old receptionist did in a week.
MT
Mike Torres
Apex HVAC